Who is Doc2Data and what do they do?
Doc2Data is a top professional scanning bureau with well trained staff with more than 20 years of experience in document scanning and management. We constantly work to present our clients the finest in affordable document scanning, assuring the best quality, confidentiality and accuracy all throughout our dealings with you. The positive reviews of our customers will attest to how highly rated our services are.

What does “scanning”, “imaging”, and “capture” mean?
Document imaging, document scanning and data capture are terms used to explain methods of turning a document such as microfiche, microfilm or a paper document into electronic format.

What does “document management” mean?
Document management deals with the storage and retrieval of documents and aids in information management inside an organization. Document management includes handling documents at all levels from original source right up to digital format e.g. from a PDF document being generated and digitally stored to the original paper-based documents being archived or confidentially destroyed.

Why should I scan my documents?
There are lots of reasons to scan a document. The first is that you can put more than 10,000 black and white pages on just one CD! Therefore, you can easily stock up your files on a CD, a laptop or any server and transport them easily, or you can efficiently access them on the web. Your documents will be secured in a PDF format, which means they can't be printed out or changed.
You will have full search capabilities along with bookmarks that can be added to your documents. It can quickly help you find a particular text document contained in a big file. Digitising your documents can help you reclaim your physical storage space. Scanned documents are legally valid, so storing digital copies is less consuming than a room full of physical documents. Implementing 'Remote Service Access' gives your staff access to documents, even if they are in different places.

What are the benefits of outsourcing my document scanning?
Making the decision to outsource your document scanning should be simple: it’s quick, easy, reliable, and hassle-free. Your business will save on costs but you will not have any ongoing labor costs to handle. You can feel safe knowing that your document will always be accessible, accurate and confidential, because we have been specializing in document scanning and management for many years.

I don't have loads of papers, but I do have several folders I'd love to eliminate. Is it possible for Doc2Data to provide assistance?
There is no scanning job too big or small for Doc2Data. It is our pleasure to scan whatever number of documents you have, whether it is one page or large volumes of information.

What is a Document Management System?
The online document management program is also known as the web-based document management program. That's where your electronic document can be retrieved online. An online management system gives you easy access to your important documents, allowing you to view or retrieve them in a safe, efficient manner from anywhere in the world.

What is EDMS?
EDMS or Electronic Document Management System is the place your scanned documents are saved in the database system. An EDMS uses the server for storage of documents that have been scanned. With EDMS, documents can be quickly retrieved using a search index. Learn about our search index that works just like Google.

Why should I use an EDMS?
An EDMS is more beneficial than a physical storage space simply by radically reducing maintenance costs and retrieval times. An EDMS gives you the additional advantage of workflow efficiency - it’s the smart way to manage information. This is explained in further detail in the document management section.

EDMS isn't something I use, so my documents are unorganised. Will Doc2Data be able to help me?
Doc2Data can save your documents to CDs if you so require. With a CD it is possible to view and retrieve data easily from your own computer or from the network within your workplace.

What types of software for document management can be made available to me?
Doc2Data utilises quality software, which handles everything from the arrival of your documents waiting to be scanned until the point where they are uploaded into a document management system. We use this in any environment ranging from small offices to big scanning bureaus. Give Doc2Data a call if you would like to learn more about the document management software we offer.

If a document is in poor condition or is on an odd-shaped piece of paper, can it still be scanned?
Doc2Data utilizes state-of-the-art scanning equipment to scan documents that range in size from stamps to A0 drawings. Files can be of any colour, any condition, any age - we can ensure our quality scanners and trained staff will bring out the best in any document.

Usually, I have just a few documents at a time to deal with. Is it possible for Doc2Data to deal with regular small amounts of documents?
Absolutely! Doc2Data has vehicles that are always on the road gathering and delivering scanning orders. One of the most flexible services that we offer is regular collections.

What can be done about sensitive documents that aren't supposed to leave the building?
We can have one of our friendly, capable agents install equipment and software to scan your documents wherever you are.

How much will it cost?
Doc2Data provides a cost effective solution for your business. Contact us today and we'll give you a free quote.

Frequently Asked Questions

Who is Doc2Data and what do they do?
What does “scanning”, “imaging”, and “capture” mean?
What does “document management” mean?
Why should I scan my documents?
What are the benefits of outsourcing my document scanning?
What is a Document Management System?
What is EDMS?
Why should I use an EDMS?
EDMS isn't something I use, so my documents are unorganised. Will Doc2Data be able to help me?
What types of software for document management can be made available to me?
If a document is in poor condition or is on an odd-shaped piece of paper, can it still be scanned?
What can be done about sensitive documents that aren't supposed to leave the building?
How much will it cost?